Privacy Policy

Last updated: December 2024

AI Job Application Assistant ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, Chrome extension, and AI-powered job application services (the "Services"). By using our Services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Such as your name, email address, university affiliation, and payment information when you create an account, subscribe, or contact us.
  • Job Application Data: Resume content, cover letters, job preferences, application history, and career-related information you provide to generate personalized applications.
  • Chrome Extension Data: Job posting information, application status, and interaction data from the Carleton Central Co-op Portal (or other university job portals).
  • Usage Data: Information about how you use our Services, including log files, IP address, browser type, device information, and access times.
  • AI Processing Data: Content processed by our AI systems to generate cover letters, optimize resumes, and match job opportunities.
  • Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience and analyze usage of our Services.

2. How We Use Your Information

We use your information to:

  • Provide, operate, and maintain our AI-powered job application services and Chrome extension.
  • Generate personalized cover letters, optimize resumes, and match job opportunities using AI.
  • Automate job applications through our Chrome extension integration with university job portals.
  • Process transactions and manage subscriptions for premium features.
  • Improve, personalize, and expand our Services based on your preferences and usage patterns.
  • Communicate with you, including sending updates, support messages, and job opportunity notifications.
  • Monitor and analyze usage and trends to enhance our AI algorithms and service quality.
  • Ensure the security and integrity of our Services and protect against unauthorized access.
  • Comply with legal obligations and university partnership agreements.

3. How We Share Your Information

We may share your information in the following circumstances:

  • Service Providers: With third-party vendors who help us operate our Services (e.g., payment processors, hosting providers, AI service providers) and are bound by confidentiality agreements.
  • University Partners: With university job portal administrators (such as Carleton Central) as necessary to facilitate automated job applications, subject to their privacy policies.
  • AI Service Providers: With AI service providers (such as OpenAI, Google AI) to process your content for generating cover letters and optimizing applications, subject to their data protection standards.
  • Legal Requirements: If required by law or in response to valid requests by public authorities (e.g., court orders, government agencies).
  • Business Transfers: In connection with a merger, sale, or other business transfer, your information may be transferred as part of the transaction.
  • With Your Consent: We may share your information for other purposes with your explicit consent.

We do not sell your personal information to third parties. We do not share your job application data with employers unless you explicitly authorize us to do so through our Services.

4. Data Security

We implement reasonable security measures to protect your information from unauthorized access, disclosure, alteration, or destruction, including:

  • End-to-end encryption for sensitive data transmission
  • Secure storage of personal and job application data
  • Regular security audits and updates
  • Access controls and authentication protocols
  • Secure integration with university job portals

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security. We recommend that you also take appropriate measures to protect your personal information.

5. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

  • Access, update, or delete your personal information.
  • Object to or restrict the processing of your information.
  • Withdraw your consent at any time, where applicable.
  • Request a copy of your data in a portable format.

To exercise these rights, please contact us at simonamable@gmail.com.

6. Children's Privacy

Our Services are not intended for children under 18. We do not knowingly collect personal information from children. If you believe we have collected such information, please contact us so we can take appropriate action.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website. Your continued use of the Services after such changes constitutes your acceptance of the updated policy.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at simonamable@gmail.com